• Qualifications

  • Minimum education of a Diploma (D3) or Bachelor's degree (S1) in Business Administration, Management, Law, or a related field.

  • Possess at least 1-2 years of experience in General Affairs (GA), Operational Administration, or a similar role.

  • Demonstrate a solid understanding of company asset management, procurement administration, and document and correspondence management.

  • Familiar with financial request procedures, including Advance (ADV), Purchase Requisition (PREQ), Reimbursement (REIMB), and petty cash management.

  • Possess basic knowledge of Occupational Health and Safety (OHS/K3), including the management of Personal Protective Equipment (PPE), fire extinguishers (APAR), evacuation routes, and workplace safety monitoring within an office environment.

  • Experienced in cross-departmental coordination (Legal, Logistics, Business Units, and Finance) and capable of managing communication with vendors or external partners.

  • Understand branch licensing administration, corporate legal document management, and the renewal of vehicle documents (Vehicle Registration Certificate/STNK, vehicle tax, and Ownership Certificate/BPKB).

  • Capable of managing and periodically updating operational monitoring dashboards, such as electricity and water usage.

• Job Description

  • Conduct regular inventory, monitoring, and management of company assets.

  • Coordinate office cleanliness, including scheduling, inspections, and payment submissions, as well as office security, including key management, monitoring checklists, and CCTV supervision.

  • Coordinate with Business Unit Administrators regarding PPE management, ensure the availability of OHS/K3 equipment, perform stock opname of safety equipment and medical supplies, and oversee the implementation of basic workplace safety standards (evacuation routes and fire extinguishers/APAR).

  • Manage financial administrative submissions, including ADV, PREQ, REIMB, petty cash, and procurement forms, along with supporting vendor/partner data and official handover or completion reports.

  • Maintain and manage the database of incoming and outgoing correspondence at the branch level, and prepare external letters for operational purposes.

  • Periodically update the energy usage dashboard (electricity and water).

  • Coordinate with the Legal Department regarding client contracts, provision of corporate data, branch licensing, lease agreement renewals, KITAS (limited stay permit) processing for expatriate employees, and the renewal of vehicle documents (STNK, vehicle tax, and BPKB) in collaboration with the logistics team.

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